Civil Rights Language
WSU CIVIL RIGHTS POLICIES AND PROCEDURES
WSU Extension programs and policies are consistent with federal and state laws, regulations, and applicable executive orders regarding civil rights, equal opportunity, and affirmative action. WSU prohibits discrimination on the basis of race; sex; religion; age; color; creed; national or ethnic origin; physical, mental, or sensory disability; marital status; sexual orientation; or status as a Vietnam-era or disabled veteran in employment or in any program or activity. Concerns and evidence of non-compliance may be reported to one’s local WSU Extension office or the Washington State University Center for Human Rights on the WSU Pullman campus at (509) 335-8288 or www.chr.wsu.edu.
This policy will be communicated to the public through all appropriate WSU Extension public information channels, in mediums that reach persons hearing—or sight—impaired, when necessary to ensure total understanding.
WSU Extension will take specific action to reach out in positive ways to persons who are underrepresented in Extension programs and activities, and to increase diversity in employment. This policy will be demonstrated to persons through all reasonable efforts.
It is also the policy of WSU Extension not to participate in any public meeting, nor to provide services, nor to use the facilities of organizations in which persons are excluded because of their race, color, religion, sex, national origin, age, or handicap.
Because WSU Extension receives both federal and state funds, WSU MG Volunteers may be required to participate in the collection of contact information to verify lawful compliance with affirmative action laws.
Balanced participation, or parity, occurs when the ethnicity, race, gender, age, religion, and economic characteristics of participants across our portfolio of programs are representative of the county population as a whole. A successful Extension program has balanced participation. Documentation of ethnic groups participating in Extension programs is required. This data portrays how closely Master Gardener Programs are to balanced participation.
Federal law provides that programs and facilities must be accessible. The federal regulations state: “shall provide auxiliary aids to persons with impaired sensory, manual, or speaking skills, where necessary to afford such persons an equal opportunity to benefit from the services.” Workplaces and facilities used to deliver Extension Programs are required by law to be accessible to people in wheelchairs. Notice of who to contact to request reasonable accommodation should be printed on all MG Program materials.
Notifying the Public
Offering a blend of programs to match audience needs, and delivering those programs at times and locations that are suitable for potential clientele are critical ingredients to achieving parity. However, it is also necessary that the target audience is aware of the program opportunities and that they feel welcome.
Equal opportunity and access policies are stated on all of our published documents (printed or otherwise) and all of our official correspondence including emails. In most cases, this communication is accomplished by attaching a statement on the footer of our letterhead or on the publication information page for other documents. Please contact firstname.lastname@example.org for more information.
For long-term publications such as bulletins and newsletters where space is not extremely limited, use Public Statement #1.
Publication Statement #1.
Extension programs and policies are consistent with federal and state laws and regulations on nondiscrimination regarding race, sex, religion, age, color, creed, national or ethnic origin; physical, mental, or sensory disability; marital status, sexual orientation, or status as a Vietnam-era or disabled veteran. Evidence of noncompliance may be reported through your local Extension office.
Where space is limited or materials are used on a short-term basis, such as letters and new releases, or as a signature line on emails, use Public Statement #2.
Publication Statement #2.
Extension programs and employment are available to all without discrimination. Evidence of noncompliance may be reported through your local Extension Office.
The non-discrimination poster “And Justice for All” is to be prominently displayed in all offices permanently used by the WSU Extension in serving the public. Copies may be downloaded from the USDA/CSREES web page htt://www.fns.usda.gov/cr/justice.htm.
Separation of Church and State
The first amendment of the United States Constitution requires governmental neutrality with regard to religion. Government is restricted to secular purposes and must neither advance nor inhibit religion.
State law mandates that all institutions supported by state funds be free of sectarian control or influence.
WSU Extension, as an agency of government, is obligated to uphold this constitutional principle. Volunteer groups such as Master Gardeners work under the direct sponsorship of WSU Extension, and thus, are similarly obligated.
Extension events may be held in sectarian facilities provided that attendance is open to persons of all beliefs.
Records must be maintained for a variety of purposes related to civil rights compliance. The County Civil Rights Checklist and Filing Guide shows the type of documents county offices should keep. Electronic copies are acceptable.
Adapted from WSU Civil Rights Policies and Procedures, November 2007.